1. Introduction to the Institution & Department The hiring enterprise is Frozen Foods Trading FZCO (FFT). Frozen Foods Trading FZCO is a Dubai-based international commodity trading enterprise with annual trading volumes exceeding 100,000 Metric Tons (MT) across global markets. The company specializes in connecting food producers and manufacturers with global importers, distributors, and food service companies. They add value across the supply chain through market intelligence, international sourcing expertise, logistics execution, and financing solutions, with a primary strategic focus on expanding across Africa and the Middle East. The job is posted within the Operations Department. In an international frozen food trading firm, the Operations Department is responsible for managing complex supply chain logistics, cross-border shipping documents, customs compliance, order tracking, and inventory flows. The department ensures that temperature-sensitive cargo (reefer containers) moves seamlessly from supplier origins to international destination ports without administrative or logistical delays. 2. List of Posted Job Positions The advertisement document details an opening for a core operational position: Logistics and Administrative Coordinator 3. Position Details: Qualifications, Experience & Conditions Below is a detailed breakdown of the position title, reporting hierarchy, employment type, operational duties, and performance requirements outlined in the official document: Job Title & Hierarchy Job Title: Logistics and Administrative Coordinator Job Type: Full-time Department: Operations Reports To: Operations & Administrative Manager Role Profile & Scope The role operates at the intersection of order management, shipping execution, client communication, and administrative accuracy. Rather than merely processing paperwork, the coordinator is expected to manage the full operational flow, ensuring orders are accurately recorded, documents are complete, stakeholders are regularly updated, and food shipments arrive on time without friction. Key Responsibilities Order Processing: Receive and process trade orders generated through business activities. Data Verification: Verify and cross-check data consistency across all purchase and sales orders. System & ERP Updates: Update all necessary operational details within the internal Control Table, ERP software, and auxiliary tracking sheets as instructed. Supplier Follow-Up: Maintain proactive follow-ups regarding order statuses and delivery schedules with international suppliers. Logistics Coordination: Coordinate directly with freight forwarders, Non-Vessel Operating Common Carriers (NVOCCs), and shipping lines to negotiate/confirm freight rates, secure container bookings, and obtain shipping documentation (Bills of Lading, Certificate of Origin, Health Certificates). Qualifications & Experience (Document Context) While explicit degree requirements (such as a specific Bachelor’s degree) are not listed on this specific page of the internal document, the nature of the duties requires strong familiarity with ERP systems, Microsoft Excel, international shipping documentation, and cross-border logistics. 4. Location of the Job The job location is explicitly stated at the top of the job description document: Location: Dubai, United Arab Emirates (UAE) Entity Type: Free Zone Company (FZCO) registered in Dubai. 5. How to Apply & Last Date How to Apply Application Method: This image is a page extracted from an internal corporate HR specification document (marked as “Version 1.3 | Last Updated: 10 August 2026 | HR – Talent Acquisition | Approved by: CEO | Confidential – Internal Use Only”). Submission Channel: Candidates seeking to apply for roles at Frozen Foods Trading FZCO typically submit their CVs through the official corporate career portal, direct LinkedIn recruiter postings, or by contacting the company’s HR / Talent Acquisition department via their official Dubai business email address. Last Date to Apply Application Deadline: No specific closing calendar date is listed on this position description page. The document bears an approval date of 10 August 2026, indicating that this is a current active position profile for ongoing recruitment. 6. General Information & Industry Insights To enhance the knowledge of anyone reading this corporate recruitment document: Understanding Cold Chain Logistics in Frozen Food Trading: Trading frozen food products globally involves strict Cold Chain Management. Perishable commodities (meat, poultry, seafood, dairy, vegetables) must be transported in refrigerated containers (Reefers) maintained at precise freezing temperatures (-18°C or lower). A Logistics Coordinator must ensure smooth transit to prevent temperature fluctuations that could ruin high-value food cargo. Role of NVOCCs and Shipping Lines in Global Trade: The document specifically mentions coordinating with NVOCCs (Non-Vessel Operating Common Carriers) and shipping lines. An NVOCC acts as a ocean freight carrier without owning the physical ships—they lease cargo space on vessels and issue their own House Bills of Lading (HBL). Logistics coordinators evaluate both direct vessel operators and NVOCCs to secure optimal freight rates and reliable sailing schedules. Importance of Document Accuracy in Dubai International Trade: Operating out of a Dubai Free Zone (FZCO) requires meticulous documentation for customs clearing, food safety inspections (such as Dubai Municipality food import clearances), phytosanitary certificates, and trade financing (Letters of Credit). A single mismatch on a invoice or Bill of Lading can result in heavy container demurrage charges at destination ports.
